JobCost
is designed for small to mid-sized contractors and other businesses that need
a project costing solution. It provides the tools needed
by management to achieve maximum productivity and profitability on their jobs or projects.
The JobCost system is developed to seamlessly integrate with AccountMate’s SQL and SQL Express accounting systems. This real time integration is with AccountMate’s
System Manager, Payroll, Purchase Order, Accounts Payable, Inventory Control,
Accounts Receivable
and Sales Order modules. JobCost’s look and feel is so similar to AccountMate’s, it truly appears to be an AccountMate module.
Visit AccountMate’s website at
www.AccountMate.com
to learn more about their award winning full featured system.
What Owners Love about JobCost
It is easy to learn and use.
JobCost is very logical and easy to understand. Thus, training is quick and new employees rapidly become productive which saves you time and money.
Job information is simple to find.
JobCost provides instant access to accurate and up to date information about your jobs with key information organized on a single screen. Estimated and actual costs are summarized by type of cost with drill downs to their detail. Document files such as contracts, change orders and pictures can be attached to a job for easy access
and viewing.
Sophisticated reports exist to monitor job profitability.
With reports such as the Job Summary Report and the Estimate vs. Actual Cost Report, it is easy to spot problems, prevent costly mistakes and maximize profitably. All transactions are date sensitive so you can
preview or print them for job-to-date or for any period of time.
Data entry is painless.
Most of the job transactions are entered as by-products of the other accounting functions which makes
entry efficient and accurate. For example, when a purchase order is created, the items ordered are linked to the job. When the related accounts payable invoice is entered, the job information from the purchase order is automatically entered on the invoice.
Accurate and complete estimates.
Estimates are easy to create with the ability to inserting items, changing their sequence and copying existing estimates or templates. If the Estimator creates his estimate in Microsoft Excel, it can be copied
and pasted into the job’s estimate screen with just a few clicks.
Customizable for unique needs.
Like AccountMate, JobCost is fully modifiable which means that if you have an special requirement, regardless of its complexity, JobCost can be
modified to become your solution.
JOB SCREENS
The Job screens are the center of the JobCost system. They give you easy access to enter, update and review the job’s key data.
Information Tab
Important job information is available on this tab. JobCost provides you the flexibility of three Charge Methods; Fixed Fee, Estimate Based time and materials and Cost Based time and materials. There are also three Billing Methods; Percentage of Completion, Completion and Prepaid. Up to date vital amounts are shown for your
easy review.
Job – Information Tab
Estimate Tab
Creating an estimate is a snap. The Estimator can build his estimate his way by adding, inserting and changing the order of the items. Or, he can start by copying an existing estimate or template.
If the Estimator prefers to create his estimate in Microsoft Excel, it can be copied
and pasted into the job’s estimate tab with just a few clicks. Invalid data is color coded for easy identification and correction before saving.
Job – Estimate Tab
Analysis Tab
The analysis tab provides a summary of the original estimate, working estimate, actual costs and committed costs for the labor hours and for the labor, materials, subcontract, equipment, overhead and other costs. There are drill downs to
view the supporting detail transactions.
Job – Analysis Tab
UDF Tab
The UDF Tab has User Define Fields to record information
about the job which is unique to your business. These UDF definitions include the field name, type of data (date, amount, character or logical) and length.
Files Tab
Files such as Word documents, Excel worksheets, PDFs, pictures and drawings can be attached to the job
on the Files Tab. You can quickly access these documents for viewing
or printing.
COST CODES
You can create an unlimited number of Cost Codes which are sub-groups for the
six system defined Cost Types. Both Cost Types and Cost Codes are used to summarize estimated and actual costs for analysis purposes. For example:
|
Cost Type |
Cost Code |
| Labor |
Supervisor |
| |
Carpenter |
| |
Laborer |
| Material |
Lumber |
| |
Nails |
| |
Drywall |
| Equipment |
Truck |
| |
Crane |
| Subcontract |
Plumber |
| |
Electrician |
| Overhead |
Warehouse |
| |
Other |
| Other |
Permits |
| |
Plans |
JobCost gives you the option to assign default Cost Codes and Cost Types for each inventory item and employee to speed data entry and accuracy.
CHANGE ORDER
When entering a Change Order, you can record its key information, increase or decrease the contract amount and create an estimate for the Change
Order. The estimate is combined with the original estimate to become the working estimate.
PURCHASE ORDER
On a single purchase order, the items being purchased can be allocated to different jobs or
to the warehouse. This gives you needed flexibility when creating purchase orders.
The transactions with a job number are posted to the jobs as committed costs. When the items are received, the committed costs become actual costs on the jobs.
Purchase Order – Line Item Tab
ACCOUNTS PAYABLE
When entering the invoice, the purchase order's items
and job allocation information are automatically entered on the invoice which saves a significant amount of time and greatly improves accuracy. Saving the invoice posts the transactions to the jobs as actual costs.
Accounts Payable Invoice – Job Cost Distribution Tab
INVENTORY TRANSFER
If you have one or more inventory warehouses, items can easily be transferred from a warehouse to the job or from the job to a warehouse.
PAYROLL
On a time card, the hours and amounts can be allocated to different jobs or
not allocated. This gives you the required flexibility when entering time cards. Saving the time card posts the actual
hours and costs to the jobs. You also have the option to post actual employer's payroll tax and/or workers comp expense to the jobs. Payroll based on the piece work is also supported by JobCost.
If you do not prepare your payroll in-house, there are other methods provided to post labor cost to the jobs.
Time Card / Piece Work – Time Card Entry
OVERHEAD
Overhead can be charged to the jobs based on a fixed amount per labor hour worked.
JOB BILLING
Billings can be prepared for Fixed Fee, Estimate Based time and materials and Cost Based time and materials contracts. Retention is calculated and tracked by JobCost. The invoice is maintained in Accounts Receivable.
SALES ORDER
If you are using JobCost for project costing, the ability to create a job from a sales order is very practical. The sales order items are
automatically transferred to the job's estimate. You even have the option to have the system make the job number the same as the sales order number.
When the sales order is shipped and an invoice is created, the billing is posted to the job.
REPORTS
All of the JobCost reports have multiple sorts with criteria options to get the exact report you want.
Print Options
Key Reports
|
Report Name |
Description |
|
Job List |
Lists the job's key information. |
|
Job Estimate Report |
Shows the
job's estimate details. |
|
Job Status Report |
Shows the job's status with
important amounts
such as contract amount, total estimated costs, estimated gross
profit, billed to date, total actual costs, current gross
profit, percentage complete, and earned revenue. |
|
Detail Transaction Report |
Show the
actual cost details for the job. |
|
Estimate vs. Actual Report |
Shows the
estimated versus actual quantities and amounts with
variances. |
|
Billing Detail Report |
Shows the
invoice line items. |
|
Projected Cost Report |
Shows the
job's estimated, actual and projected costs for each cost code. |
|
Job Order |
Shows the
job's key information with the job's estimated quantities and
descriptions, and work description for the production
department. |
|
Change Order |
Shows the job's key information with the
change order's
estimated quantities and descriptions, and work description for
the production department. |
|
Inventory Transfer |
Shows the
details of an inventory transfer between the warehouse and the
job. |
|
Change Order Report |
Lists the
job's original contract, change order and current contract
amounts. |
|
Job Summary Report |
Shows the
job's key information with estimated, actual and variances for
revenue, costs by type and gross profit. |
|
Cost Code Listing |
Lists the
Cost Codes with key information. |
If you would like additional information
or
to view a live online demonstration of JobCost,
please email
Info@ISYS-LLC.com
|
"ISYS has been our business partner for more than ten years. From our first meeting with Vernon, we started a partnership of growth for our company in how we handled our accounting and financial requirements. With his vast knowledge in the varied areas of accounting and AccountMate, Vernon has been very instrumental in modifying the programs to meet our requirements. He and his staff are always available to assist with any questions or problems, big or small. Whenever we have any major issues they are always there to work on our situation, causing as little downtime as possible.
"
Paul Schifino, President, Anvil Steel Corporation
"
AccountMate helped to significantly improve the productivity of our financial staff and also helped us keep more accurate accounting records.
"
Richard Daniels, Finance Director of Port of Port Arthur, Texas
"
AccountMate has drastically cut down on order taking time because we now has the ability to view multiple order forms simultaneously,
because of the software’s graphical user interface. Additionally, and perhaps most important, the new software is giving us much more sophisticated and accurate inventory tracking capability. In the past we did a lot of manual inventory control. However, with AccountMate we have been able to automate the entire process which has allowed us to better anticipate shortages and quickly
place orders with our Swiss offices.
"
Sam Seagal, General Manager of Reuge USA
"
Because the software is so intuitive it has been easy for us to train new employees as we grow. In general the new software is just much more powerful, I can basically retrieve any information I need with a mouse click or two. With the amount of time we are saving and the better customer service we can now offer AccountMate will quickly be able to demonstrate significant return on investment.
"
Barbara Kemery, Office Manager of Violet Packing
"
Since installing AccountMate, we have saved one person in the office and another in the shop. Also, we used to have an “expediter”
and now that position is no longer necessary. In addition to all the savings in labor expenses, you can’t even imagine how much
time we have saved with AccountMate’s tiling feature, which has made our phone reps much more productive. They no longer have to waste time exiting screens in order to open new ones. And the ability to link with our Long Island office now means we can work right along with them and share information any time of day. We couldn’t be happier with AccountMate.
"
Ron Buttner, President of Anodic Inc.
|
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